UNICOI DETACHMENT #783
Marine Corps League BYLAWS
Table of Contents
ARTICLE ONE __________________________________1
SECTION 100 – AUTHORITY_________________________1
SECTION 110 – NAME, ORGANIZATION AND PURPOSE________2
SECTION 120 – HEADQUARTERS AND MEETINGS___________2
SECTION 130 – MEMBERSHIP REQUIREMENTS, DUES________3
SECTION 140 – ELIGIBILITY FOR OFFICE, ELECTED & APPOI ___3
SECTION 150- ELECTION PROCEDURE_________________3
ARTICLE TWO________________________________ 5
SECTION 200 – DETACHMENT OFFICERS_______________5
SECTION 210 – DUTIES OF ELECTED OFFICERS___________6
SECTION 220 – DUTIES OF APPOINTED OFFICERS_________7
SECTION 230 – VACANCIES IN ELECTED OFFICERS_________9
SECTION 300 – AWARDS COMMITTEE_________________10
SECTION 310 – AUDIT COMMITTEE___________________10
SECTION 320 – BYLAWS COMMITTEE__________________11
SECTION 330 – NOMINATING COMMITTEE_______________11
ARTICLE FOUR_________________________________11 AMENDMENTS___________________________________11
SECTION 400 – AMENDMENTS______________________11
ARTICLE FIVE_________________________________12 DISSOLUTION___________________________________12
SECTION 500 – DISSOLUTION______________________12
UNICOI DETACHMENT #783 MARINE CORPS LEAGUE BYLAWS
SECTION 100 – AUTHORITY
- The Unicoi Detachment, Marine Corps League, Inc. exists as a subordinate unit of the Department of Georgia Marine Corps League and the National organization known and chartered as the Marine Corps League.
- The authority of the Detachment derives from the authority of the Department of Georgia and the National Marine Corps League Bylaws and Administrative Procedures.
- The Detachment is subordinate to the Department and National Marine Corps League as defined under Department and National Marine Corps League Bylaws and Administrative Procedures.
- The Detachment’s authority is vested in the elected Detachment staff, as approved and directed by the membership through these Detachment Bylaws.
- TheDetachmentwillactundertheseDetachmentBylawsastheguideinthe conduct of Detachment business and shall consider that Department of Georgia and Marine Corps League National Bylaws and Administrative Procedures shall prevail in any instance except where noted in the Detachment Bylaws. The normal conduct of Detachment meetings shall be as prescribed in the Marine Corps League Ritual. However, where circumstances or conditions dictate, the prescribed “Order of Business” may be modified to accommodate the needs of the meeting.
- Meetings shall be governed by these Detachment Bylaws in accordance with Department of Georgia Bylaws and Administrative Procedures and National Bylaws and Administrative Procedures. In any case not covered by the Department or National Bylaws and Administrative Procedures, Robert’s Rules of Order Newly Revised will prevail.
SECTION 110 – NAME, ORGANIZATION AND PURPOSE
- ThenameoftheorganizationdefinedundertheseDetachmentBylawsand Administrative Procedures shall be “Unicoi Detachment #783, Marine Corps League”.
- NotforProfit–TheDetachmentisnotorganizedforandshallnotbe operated for pecuniary gain or profit. No part of the property of the corporation and no part of its net earnings shall inure to the benefit of or be distributed to any director, member, or other private individual. The Detachment shall never be authorized to engage in a regular business of a kind ordinarily carried on for profit or in any other activity except in furtherance of the purposes for which the Marine Corps League, the Department of Georgia Marine Corps League, and the Detachment are organized.
- These Detachment Bylaws are to conform to the bylaws, administrative procedures, regulations, and policies of the Marine Corps League and Department of Georgia, Marine Corps League. Any bylaws subsequently determined by the Department of Georgia or National Headquarters, Marine Corps League to be inconsistent with said bylaws, administrative procedures, regulations or policies shall be null and void.
SECTION 120 – HEADQUARTERS AND MEETINGS
- TheheadquartersandbusinessaddressoftheUnicoiDetachmentshallbeas directed by the elected Commandant, with the approval of the Executive Committee. Immediately, upon assumption of office, together with appropriate Report of Installation, such addresses shall be published to all parties concerned. It is the responsibility of the incoming Commandant and Staff to insure that the Department and National Marine Corps League are notified of any address change, as a result of elections and/or any other change is status at the Detachment level.
- The location, dates and times of meetings is at the discretion of the Detachment Commandant, with the approval of the Executive Committee.
SECTION 130 – MEMBERSHIP REQUIREMENTS, DUES
a. Membership and eligibility for membership shall be as defined in National Marine Corps League Bylaws and Administrative Procedures.
- (1) National annual dues, initiation fees and Life membership dues are as
directed by National Marine Corps League Bylaws and Administrative
- (2) The Department Convention shall determine the amount of Department
per capita dues.
- (3) The Detachment shall fix the amount of its membership dues, which shall
include the Department and National per capita dues and fees. All per capita dues and monies which are due Department and National Headquarters shall be forwarded without delay.
SECTION 140 – ELIGIBILITY FOR OFFICE, ELECTED AND APPOINTED
- Any regular member, who is in good standing in the Detachment, and has been a member for a minimum of one full year, shall be eligible to hold any elected office in the Detachment.
- All elected officers of the Detachment must meet all requirements for regular membership as defined under National Marine Corps League Bylaws and Administrative Procedures. Candidates for elected office in the Detachment must be present and state that they are willing and able to accept the duties of office, if elected. Candidates will be nominated by the Nominating Committee, in accordance with Detachment Bylaws and Administrative Procedures.
- All other officers, appointed by the Detachment Commandant or the body and approved by the Executive Committee, must be regular or associate members of the Detachment and be in good standing.
SECTION 150 – ELECTION PROCEDURE
a. Election of officers will be held annually at the May meeting of the Detachment. Installation of officers will be held at that meeting. The Installation Report of the results of this election will be prepared immediately by the incoming Adjutant and initialed and/or signed by the Installing Officer; this report will then be distributed per the listing on the bottom of the form.
- Before voting begins, the Detachment Commandant shall call for a report from the Nominating Committee. The Committee Chair will read the list of candidates for elected office. The Detachment Commandant, if running for elected office, shall then pass the gavel and the Chair to the most recent Past Commandant not running for elected office.
- Nominations will first be held for the office of Detachment Commandant followed by election of the Detachment Commandant, and in order, nomination and election of the Senior Vice Commandant, Junior Vice Commandant and Judge Advocate.
- During the election process, no member in attendance may leave the room, and no new member may be admitted.
- A majority of votes is required to elect an officer. If a simple majority is not obtained on the first ballot, a call for caucus may be entertained by the Chair with a caucus of not more than five (5) minutes to follow to permit reconsideration. Should a majority fail to prevail on the second ballot, the candidate with the least votes shall be dropped as a contender and balloting shall continue, dropping the candidate with the least amount of votes until a simple majority is achieved. The
Sergeant-At-Arms will insure the room remains secure during caucus.
- In the event there is only one candidate for a particular office at the close of nominations for that office, the Detachment Adjutant will be directed to cast one unanimous vote for the candidate and such action
and the results of the vote shall be duly recorded in the minutes.
- If two or more candidates are nominated for any position, each candidate will be asked to give a brief presentation, lasting less than three minutes, detailing his/her experiences with the League, including offices held, committee assignments, etc., and their plan for the next year in the Detachment office for which they have been
- The nomination and election process shall continue until all officers
- Nomination and election of officers shall occur annually and shall
provide for election of the officers defined. Installation of officers will take place at the end of the meeting.
SECTION 200 – DETACHMENT OFFICERS
- THE ELECTED DETACHMENT STAFF: The elected Detachment staff is the Detachment Executive Committee and consists of the following:
Senior Vice Commandant Junior Vice Commandant Judge Advocate
Junior Past Commandant
- THE APPOINTED STAFF: The Detachment appointed staff includes but is not limited to the following officers who are nominated by the Detachment Commandant-Elect, with the approval of the Executive Committee:
Adjutant Paymaster Chaplain Sergeant-At-Arms
Regular members may serve in a dual capacity as elected or appointed officers, but at no time will hold more than one elected officer position. Associate members may only serve in a dual capacity as appointed officers.
- COMMITTEES: Committees shall be appointed as required by the Detachment Commandant with the approval of the Executive Committee, to meet the needs of the Detachment. All Committee Chairs are responsible to the staff for timely response and reports as directed. Standing Committees are, but not limited to, the following:
Audit Committee Awards Committee Bylaws Committee Nominating Committee
SECTION 210 – DUTIES OF ELECTED OFFICERS
a. The DETACHMENT COMMANDANT:
- Shall conduct all Detachment meetings and staff meetings. The
Detachment Commandant is an ex-officio of all committees – may attend
all meetings, express an opinion, and cast a vote;
- Shall, with the guidance of the Judge Advocate, rule on all matters at all
and appointed staff and all committees.
- Shall exercise such prerogatives as may be necessary between meetings
to maintain the objectives of the Marine Corps League, the Department of Georgia, and the Unicoi Detachment by carrying out the duties of the office as defined under National, Department and Detachment Bylaws and Administrative Procedures and as necessary in good judgment for the good of the League.
- Shall be responsible to the membership to account for all actions to the satisfaction of a majority of the members present at any Detachment meeting.
- Shall be elected for a term of one (1) year, and may stand for re-election for one additional consecutive term.
b. The DETACHMENT SENIOR VICE COMMANDANT:
Commandant and shall assume the duty as Detachment Commandant in the absence of or in the event that the Detachment Commandant declines to continue or is unable to continue, or for any other reason which causes the elected Commandant to be unable to perform the specific duties of Commandant, for the remainder of the term.
- Shall be responsible for the development and implementation of fundraising programs in support of the Detachment.
- Shall assist the Detachment Commandant and act as principal advisor to both the Detachment Commandant and Junior Vice Commandant on matters relating to Recruitment.
c. The DETACHMENT JUNIOR VICE COMMANDANT:
- Shall be prepared to assume the duties of the Senior Vice Commandant
in the absence of the Senior Vice Commandant. In the absence of both the Detachment Commandant and the Senior Vice Commandant, be prepared to assume the duty as Detachment Commandant.
- Shall be responsible for the development and implementation of recruiting programs in support of the Detachment.
d. The DETACHMENT JUDGE ADVOCATE:
- Shall be thoroughly familiar with National, Department and Detachment
Bylaws and Administrative Procedures and shall be at the call of Detachment members to advise regarding interpretation of these Detachment Bylaws and Administrative Procedures.
- Shall express opinions regarding application of Detachment Bylaws and Administrative Procedures and give advice to the Chair when requested.
- Shall respond in writing to written inquiries, noting concurrence by the National or Department Judge Advocate where appropriate, and shall respond to telephone inquiries on a tentative basis with written response as previously noted, to follow.
- ShallactasChairmanoftheBylawsCommittee.Inthiscapacity,theJudge Advocate shall receive and review all proposed changes to the Detachment Bylaws and Administrative Procedures in writing. Such proposed changes shall be annotated and presented at the meeting of the Bylaws Committee which shall convene as needed.
- Shall submit all changes to the Detachment Bylaws and Administrative Procedures to the Department Judged Advocate for final approval.
SECTION 220 – DUTIES OF DETACHMENT APPOINTED OFFICERS:
a. The ADJUTANT
- Shall act as Administrative Secretary to the Detachment and the elected
staff. In this capacity, the Adjutant shall keep a written and/or electronic record of all Detachment meetings, with the exception of committee meetings, who will record their own minutes. At the conclusion of
meetings, the Adjutant will prepare a summary written repost of the meeting. A copy of all these reports shall be furnished at the next Detachment meeting to all members of the elected staff, to concerned appointed officers and special staff, and upon request to any member of the Detachment.
3. Shall notify Department and National Headquarters of changes which occur between elections in reportable Detachment positions (Commandant, Judge Advocate, Adjutant and/or Paymaster).
b. The PAYMASTER
- Is appointed by the Detachment Commandant.
- Shall provide such reports of the Detachment finances as required by the
3. Shall be prepared for an annual audit of all Detachment financial records,
whenever the position of Paymaster is vacated for any reason between elections, and at any other time deemed necessary by the Detachment officers.
1. Is appointed by the Detachment Commandant.
2. Maintains a record of all members in distress, sick or recently deceased.
Insure that this record is available for a report at scheduled meetings and
that appropriate honors are provided at scheduled memorial services. 3.Insure that all members concerned are informed for initiation of
appropriate action in support of living members or for the next of kin.
- Insure that appropriate condolence cards and/or other remembrances
are provided members or members families.
- Insure that proper paperwork (death notices) is forwarded to Department
- Opens and closes all Detachment meetings with an invocation/prayer per
the Marine Corps League Ritual.
d. The SERGEANT-AT-ARMS
1. Is appointed by the Detachment Commandant. 2. Shall preserve order at Detachment meetings.
3. Shall set up the meeting room prior to any meeting to insure all properties are in place (Charter, bible, colors) and shall be responsible for any properties as directed by the Detachment Commandant as directed by the Commandant.
4.Shall perform other duties as are required by the Detachment Commandant.
SECTION 230 – VACANCIES IN ELECTED DETACHMENT OFFICES
- If for any reason the Detachment Commandant is unable to fulfill his/her duties, the Detachment Senior Vice Commandant (if he/she chooses) shall assume the duties of the Detachment Commandant for the remaining term. If the Senior Vice Commandant chooses not to advance, the Detachment Junior Vice Commandant (if he/she chooses) shall assume the duties of the Detachment Commandant for the remainder of the term. If both the Senior and the Junior Vice Commandants choose not to advance, the Executive Committee shall select a member who is eligible to hold elected office to fill the vacancy in the office of Commandant for the remainder of the term.
- If for any reason the Detachment Senior Vice Commandant is unable to fulfill his/her duties, the Detachment Junior Vice Commandant (if he/she chooses) shall assume the duties of the Detachment Senior Vice Commandant for the remainder of the term. If the Junior Vice Commandant chooses not to advance, the Detachment Commandant with the approval of the Executive Committee will select a member who is eligible to hold elected office to fill the vacancy in the office of Senior Vice Commandant for the remainder of the term.
- If for any reason the Detachment Junior Vice Commandant is unable to fulfill his/her duties, the Detachment Commandant with the approval of the Executive Committee will select a member who is eligible to hold elected office to fill the vacancy in the office of Junior Vice Commandant for the remainder of the term.
- IfforanyreasontheDetachmentJudgeAdvocateisunabletofulfillhis/her duties, the Detachment Commandant with the approval of the Executive Committee will select a member who is eligible to hold elected office to fill the vacancy in the office of Judge Advocate for the remainder of the term.
e. In addition to death, resignation or incapacitation, a vacancy will occur if an officer becomes arrears in their membership dues, through the failure to attend two (2) consecutive meetings of the Detachment (unless excused for cause), or in the case of removal from office for cause after due process.
SECTION 300 – AWARDS COMMITTEE
b. TheSeniorViceCommandantshallbeamemberandshallactasChairof the Awards Committee. The attending members may elect an Acting
Chair in the event of his/her absence at any meeting
c. The Awards Committee shall provide information to the Detachment of
any awards that may be made, and the rules regarding such awards, and shall approve/disapprove all requests for awards made by the Detachment and/or individuals.
NOTE 1. National Marine Corps League Bylaws require that Letters of Nomination for National Marine of the Year shall originate only at Detachment level. By extension, the nomination of a Marine for Department Marine of the Year must originate at Detachment level. Should the Detachment be in default of payment of funds from any source due the Department, the provisions of Department Bylaws, SECTION 170 d. apply. The recommendations of a Detachment in default can therefore not be considered.
SECTION 310 – AUDIT COMMITTEE
- TheAuditCommitteeshallconsistofatleasttwomembers,andshallbe appointed by the Detachment Commandant.
- The Detachment Junior Past Commandant shall be the Chair of the Audit Committee. If the Junior Past Commandant is not available, the committee shall elect a Chair.
- An Audit of the Detachment’s financial records shall be conducted at least once per year. There will also be an audit whenever the position of Detachment Paymaster is vacated for any reason.
SECTION 320 – BYLAWS COMMITTEE
- TheBylawsCommitteeshallconsistofatleastthreemembersappointed by the Commandant and approved by the Executive Committee. The Detachment Judge Advocate shall be a member of the committee and serve as its Chair.
- The committee will review all proposed changes to the Detachment Bylaws and Administrative Procedures as described in SECTION 210 d 4.
SECTION 330 – NOMINATING COMMITTEE
- The Detachment Junior Past Commandant shall be a member of the
committee, and shall serve as its Chair.
- The Nominating Committee shall be at least two months prior to the
annual Election of Officers, and prepare a slate of nominees for each elected officer position. This slate of nominees will be presented by the Committee Chair at the meeting during which Election of Officers is held.
a. These bylaws a=may be changed by amendment at either regular or called meetings by a two-thirds (2/3) majority of the members of the Detachment attending said meeting, provided that the proposed amendment(s) have been submitted in writing to the Judge Advocate, and shall have been read at the preceding regular meeting of the Detachment. A time period for discussion may be set by motion, at the expiration of which a show of hands will indicate acceptance or rejection. In accordance with National Bylaws,
SECTION 400 – AMENDMENTS
any amendments must be approved by the Department Judge Advocate before they take effect.
SECTION 500 – DISSOLUTION
a. Upon dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(4) of the Internal Revenue Code, or corresponding section of any future tax code, or shall be distributed to the federal government, or to a state or local government for public purposes. Any such assets not disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principle office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized or operated exclusively for such purpose.